You can usually find contact information for employees on the “About Us” section of a company’s website. For any communication-whether it’s a job search, a formal complaint, or a sales inquiry-writing to the right person can be critical. Beyond making a better first impression, anytime you greet someone directly, you forge a personal connection that may help you achieve your goal. Beginning your letter with the phrase “Dear Recruiting Department” or “Dear Search Committee” would be better than saying “Dear sir or madam” or “To Whom It May Concern.” By using the company’s terminology, you show that you cared enough to learn about the structure of the organization where you hope to work.īy including the department head’s name, you make a stronger case for yourself than you do by addressing a job title or name of department. You could address your letter to the HR Manager or the Talent Acquisition Team. In that case, consider using a different generic greeting. You’ll make a stronger first impression, assuming your cover letter addresses the correct person.Īfter calling the company, you may find that you’re still unable to determine the name of the hiring manager. By doing so, you let the potential employer know that you’ve invested time to research the organization. You should always address your cover letter to the specific person who will be reviewing your application, rather to an anonymous reader. In that case, don’t be afraid to pick up the phone and call the company. Let’s say you can’t determine the correct recipient from these sources. In the event that you don’t know the hiring manager’s name, you should check the company’s website and LinkedIn profile. Today, there’s no excuse for not knowing someone’s name, especially if you’re writing to him or her about important business.Īs an example, if you apply for a job and plan to write to the hiring manager, you’d be best served by addressing the individual by name. With websites and social networks at your fingertips, nowadays you have the ability to conduct research that wouldn’t have been possible when this phrase was in vogue. When you’re writing important business correspondence, you may feel tempted to use the formal salutation “To Whom It May Concern.” After all, you rarely have occasion to dust off that old-fashioned phrase and put it to good use! Isn’t a formal letter the perfect opportunity? Well, if you’re thinking about using the phrase “To Whom It May Concern,” we urge you to reconsider.
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How to Use the Salutation ‘To Whom It May Concern’
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